Room Changes

Whatever your reasons for wanting a room change, please consult with your CA for specific room change procedures. The Office of Residential Life reserves the right to deny any room change request.

Note: Room changes are first-come first-serve. You may see a room open, but that does not mean it is available for a room change. Some spaces are held for emergencies, maintenance concerns, etc.

Room Change Quick Steps

1. Before you fill out the room change form, it is a good practice to let your current roommate know that you are requesting a room change.
2. Once you complete the room change form, your request will be sent to the housing office. 
   
   Sign up for a room change.
3. You may meet with the housing officer on the next Wednesday that the Office of Residential Life is open, from 1 p.m. until 3 p.m., in Gay Hall 74 (the main ORL office). No appointment is necessary. 
   1. At the Wednesday meeting, you will be given a selection of available rooms to which you may move. 
      1. Note that room changes are first-come first-serve. Some spaces are held for emergencies or maintenance concerns, and not all rooms that appear to be open are available for a room change.
   2. You will select from the available rooms the room in which you would like to live.
   3. You will be given instructions explaining the moving process.
   4. You will be given a key.
   5. You will begin the physical process of moving from your former room to your new room.
4. Set up a check out with your current CA once your move is approved.
   1. For more information about checkout, please talk to your CA.

Note: In extreme circumstances, emergency room changes can be conducted by contacting the Office of Residential Life, your CA, or an on-call staff member.

Empty Rooms

During the academic year, empty rooms may become available for those residents wishing to change their current room assignment. You may place yourself on a waiting list for empty rooms by contacting the Office of Residential Life. Anyone wishing to move into an empty room alone will be charged the appropriate single or super single rate for that room beginning on the day of the room change.

Moving into an empty room without following proper room change procedures or receiving permission from the HD or ORL will result in an improper move charge of $60.

Roommate Changes

Should your roommate move out of your room for any reason, you have two weeks to do one of the following:

1. Find a new roommate of your choice within eight business days. If this option is selected and no new roommate is found, you will be billed the super single supplemental rate from the date of the departure of your former roommate.
2. Take out a super single room contract for the remainder of the year provided there is no demand for the space and pay the supplemental rate associated with that agreement. Once you have selected the super single rate, you may only revert back to a double rate at the end of a semester unless you have a new roommate move in with you. You must notify your HD two weeks prior to the end of the semester of a desire for a roommate.
3. Remain in your room and accept the assignment of a roommate by Residential Life. If such a person is not available, you may be assigned to another half-occupied room in your hall or be billed the super single rate.

Should occupancy in an apartment fall to three students, the remaining students will be billed one super single supplemental rate among them from the date of departure of their former apartment-mate unless they find a new apartment-mate within eight business days of the date of departure of their former apartment-mate or until they are assigned a new apartment-mate by the Office of Residential Life if the space is needed.

Should occupancy in an apartment fall to two students, the remaining students will both be billed the super single supplement rate from the date of departure of their former apartment-mates unless they find new apartment-mates within eight business days or until they are assigned new apartment-mates (if available) by the Office of Residential Life if the space is needed. The two remaining students may request to be reassigned by the Office of Residential Life to another apartment to avoid paying super single supplemental rates.

Should occupancy in an apartment fall to one student, the remaining student must accept reassignment unless she/he finds at least one new apartment-mate, who will also be billed for the super single supplement, within eight business days of the date of departure of the former apartment-mate(s); however, if the space is needed, one or two more apartment-mates may be assigned by the Office of Residential Life, and rates will be billed based on total occupancy as indicated above.

Students will be charged super single room supplemental rates after a roommate moves out if they do not find another roommate, accept relocation to another room, or choose not to have a roommate assigned. Super single supplemental rates will be assessed from the date of departure of your former roommate.